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Comprehensive Bid Management Platform

RhinoDox Platform Screen

RhinoDox Construction Bidding Software Overview

RhinoDox’ cloud-based construction bidding software is an adaptable, feature-rich management platform designed for construction subcontractors who want to eliminate manual Excel spreadsheet work, streamline your processes and accelerate your bid responses.

Bid Management and Proposal Features – At-a-Glance

Automation. Collaboration. Visibility. Predictive Data.

Digital Forms & Templates

Automated Document Generation

Version Control

Automated Folder Creation

Automated Task Assignment & Notifications

Dashboards & Reporting


Cloud-based Infrastructure



Document Storage



RhinoDox Bid Response Capabilities

Document Management

One place to store, find and manage all your content

• Document collaboration with Microsoft online capabilities
• Granular security controls
• Document meta-data capture and OCR enrichment
• Folder, document and meta-data reporting

Document Process Automation

Identify processes in need of automation and get started with clicks, not code

• Online digital forms for data capture
• Document and template generation
• Electronic signature capabilities
• Document storage and capture
• Out-of-the-box integration to existing applications
• Process visibility for all stakeholders

Document Management
Quickly Surface Project Documents

Quickly Surface Project Documents

  • Search results returns document names and information inside the document providing users with current and accurate data
  • Quickly surface bidding documents or filter on results to find opportunities that meet specific criteria, such as:
    • All Projects started after a specific date
    • All Projects in the bidding or preconstruction stage
    • All Projects waiting on feedback from estimating

Robust Forms Capabilities

  • Leverage dynamic online forms to quickly capture preconstruction process data
  • Auto-generate project information into a standardized document template
  • Provide access to your Sales and Operations team from anywhere with an internet connection
  • Out-of-the-box integration to existing CRM platforms
Robust Forms Capabilities
Automated Project Folder Creation

Automated Project Folder Creation

  • Opportunity information automatically created in the RhinoDox platform
  • Project subfolder structure created to standardize document management collection and retrieval
  • Display key project details like Project Number, Stage, Status, Project Start Date, Substantial Completion Date to provide visibility to the preconstruction team

Dynamic Email Notifications

  • Automatically send email notifications for task assignment or to provide information to team members
  • Populate emails with project details from the bid submission form
  • Provide direct links to the project folder for easy access
Dynamic Email Notifications
Project Task Assignment & Escalation

Project Task Assignment & Escalation

  • Assign tasks to estimators and project managers to get bid proposals out the door
  • All documents collected in workflow actions will automatically land in the RhinoDox project folder
  • Schedule automated reminder messages and escalations so project bidding tasks are completed on-time